Overview
At PGA TOUR Superstore, we’re always looking for enthusiastic, self-motivated, flexible individuals who will share a passion for helping transform our business. As one of the fastest growing specialty retailers, we’re dedicated to hiring selfless team players from different backgrounds to influence the growth of our organization. Part of the Arthur M. Blank Family of Businesses, PGA TOUR Superstore continuously strives to create a family culture for our Associates – driven by our vision to inspire people through golf and tennis.
Position Summary
The Assistant Project Manager provides critical support to the Construction and Facilities teams by managing project setup, maintaining accurate documentation, and assisting in the coordination of capital projects and facility operations. This role ensures efficient workflows, accurate record keeping, and seamless communication across project stakeholders.
Duties and Responsibilities:
- Add and onboard new team members into Procore. To include all outside team members
- Set up new projects and assign permission templates in Procore
- Monitor project progress and workflows to ensure compliance and timely execution
- Upload, organize, and maintain project drawings and specifications Prior to CM taking over the project.
- Mange preconstruction project task (design team invoicing, Po’s Procore access.)
- Assist CM with bidding process, including bid package setup and distribution
- Mange Procore company level task. (project setup, budget entry, workflow tracking, and reporting)
- Prepare project files and documentation prior to CM assignment
- Establish, maintain, and audit workflow processes within project management platforms
- Manage project directory and team contact information
- Upload, track, and maintain all contractor insurance documentation for compliance
- Gather and maintain insurance documentation for all Facilities vendors and General contractors. Upload to Procore as needed.
- Assist Facilities Manager with Capital Expenditure (Capex) purchase orders and related documentation.
- Manage a few small Capex projects. (Growth potential into a CM role)
- Manage Matterport scans and scheduling.
- Gather closeout documents and necessary tenant allowance info needed to get funded by Landlord.
- Gather needed info for GC contracts.
- Assist with coordination between Facilities and Construction.
- Gather organize and maintain all lien documents.
- Manage Procore company level directory.
Qualifications and Skills Required:
- 2+ years of experience in construction administration, project coordination, or related field.
- Familiarity with Procore, Service Channel, or similar project/facilities management software.
- Strong organizational and time management skills with ability to handle multiple priorities.
- Detail-oriented with excellent documentation and tracking skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Effective communicator and team collaborator.
- Experience supporting construction project management workflows from bidding through closeout.
- Understanding of insurance compliance requirements for contractors and vendors.
- Basic understanding of construction contracts.
- Desire to grow in the construction industry
- Basic understanding or lien waivers.
Work Environment and Physical Requirements:
- Must be able to stand and/or sit for extended periods of time as the job is completed primarily at a desk each day. Variable desk heights are offered so alternatively sitting and/or standing at the desk is optional.
- Flexibility to work extended and varied hours as needed.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
PGA TOUR Superstores is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.
We comply with all laws that prohibit discrimination based on race, color, religion, sex/gender, age (40 and over), national origin, ancestry, citizenship status, physical or mental disability, veteran status, marital status, genetic information, and any other legally protected status. Employment discrimination isn’t just unlawful, it violates our policies and is not who we are. Every associate at every level in the organization is prohibited from engaging in any form of discrimination.
An associate who believes s/he is being discriminated against should report it immediately to the Human Resources department. The law and our policies prohibit retaliation against anyone for making such a report.
