The Accounts Payable Associate is primarily responsible for coordinating invoice entry and payment as well as other administrative tasks. The position will also assist the accounting department with special projects while maintaining the strict confidentiality of all Club business.
Essential Functions of the Job
- Maintains the vendor master file, including contact information and payment terms, while following internal control procedures for updates
- Lead the month-end close process for Accounts Payable, ensuring that appropriate accruals are captured in the correct month
- Receives, reviews, and enters invoices into the accounting system for payment
- Checks invoices for accuracy and ensures proper tax and discounts are applied
- Coordinates with vendors and internal departments to resolve invoicing discrepancies effectively
- Prepares and submits payment batches for timely processing, including initiating checks or electronic payments
- Reconciles vendor statements to the accounting system, identifying and resolving discrepancies
- Assists with preparation of annual tax forms (1099)
- Collaborates with other departments to streamline the accounts payable process
- Develop and implement process improvements, leveraging automation where possible
- Champions communication across departments for appropriate capturing of sales and use tax information
- Physical demands are outlined immediately below
Physical Demands
- Acceptable level of hearing and vision to perform job duties
- Occasionally required to walk and work with hands and arms, lift up to 25 pounds and/or drive a golf cart
- Constantly required to sit, sometimes for several hours at a time, and use their hands and fingers to operate a computer
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Other Duties and Responsibilities
- Assists Senior Manager, Accounting with daily activities/responsibilities of Accounting Department.
- Performs other duties deemed by management to be an integral part of the job.
Qualifications:
Skills/Knowledge/Attributes:
- Analytical skills necessary to handle a variety of semi-complex problems and organize workload based on pre-established priorities, transaction validations, and data compilations
- Excellent interpersonal skills necessary to communicate effectively with members, employees, vendors, and other outside parties in providing and/or obtaining information in a courteous and professional manner, while ensuring confidentiality of sensitive data
- Demonstrates strong concentration, accuracy, and attention to detail when performing data input, verifications, calculations, filing, and processing various reports
- Proficient with Microsoft Office products
Relative Experience/Education:
- Two to four years’ experience in an accounts payable or shared services environment
- Proficient in MS Office
- General Ledger – A/P System knowledge preferred
Required License(s):
- Possess a valid driver’s license and/or successfully completes the Club’s internal motor vehicle training program
Projected Work Schedule:
Normal work hours are 8:30 am to 5:00 pm, Monday through Friday. Must be available to work nights, weekends, and holidays.
