Events Coordinator

Arcis Golf • Full-time • Scottsdale, Arizona, United States • 14h ago

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

Grayhawk Golf Club is searching for a service-focused Event Coordinator!

Essential Responsibilities:

Act as liaison between club and client to ensure a successful event. This includes obtaining billing, handling on site event logistics, coordinating outside vendors, and enforcing the contract

Occasionally conduct initial site tours as part of the sales process to establish event objectives, preferences, and budgets.

Strategically identify, recommend, and implement upsell opportunities throughout the planning process to grow revenue from initial contract to final actualized event.

Write BEO's for each group giving the club's departments an overview and schedule of the event and its objective, details of the meeting agenda, AV requirements, VIP's, billing arrangements and special requests

Plan clients food and beverage events in coordination with Sales and F&B, including assistance with menu and wine selection, decorations, entertainment and audio visual

Create and execute accurate banquet event orders that include detailed information on the agenda, menu items, room set up, and billing arrangements

Meet the client/member upon arrival and conduct pre event review, including the introduction of key staff, overview of event, and guest arrival details

Communicate last minute changes in functions to club staff, and ensure accurate and satisfactory follow up

Conduct post event review with clients including the presentation of banquet checks when applicable

Send thank you notes and critiques/surveys, and ensure any feedback is communicated and responded to

Work with the Sales team to generate an accurate monthly forecast of PE revenue associated with all events.

Ensure monthly goals are attained to maximize revenue

Manage and maintain client information and reports accurately and promptly

Qualifications

Hospitality/Service industry experience preferably including event coordination or management

Excellent guest service skills

Strong prioritization, planning and organizational skills

Ability to utilize systems and software such as POS, CRM, etc.

Sets high goals and continuously strives for excellence

Available for a rotating schedule that includes early mornings, evenings and occasional weekends

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.