Executive Assistant (Temporary, 4-month)

TaylorMade Golf Company • Full-time • HQ - B1 - Carlsbad, CA • 4d ago

Under limited direction, performs standard and advanced administrative duties for Chief Marketing Officer, VP of Product Creation and others as needed. Within established guidelines and scope of responsibility, managers administrative needs of the marketing department using initiative and judgment. Provides direct support to the CEO as needed.

Provides general administrative support to the Chief Marketing Officer and the Marketing leadership team including:
- Receives and filters telephone calls, incoming mail, publications and other correspondence
- Administers and reconciles the schedule of appointments and meetings.
- Assists in making international and domestic travel arrangements
- Prepares expense reports for travel and other business expenses.
- Schedules and makes preparations (room set-up, agenda preparation, travel, catering, reservation coordination, etc.) for various marketing and agency meetings.
- Reconciles and arranges payment for invoices
Serves as back-up administrative support for the CEO and other Senior Executives, as needed.
Provides support in Sales Meetings, Pre-Lines, Product Launches and other high-visibility company events
Provides general coordination support to the Marketing team

Knowledge and Skills Requirements:

Excellent communication skills, both written and verbal.
Strong multi-tasking and attention to detail skills required
Requires maturity, experience and good public relations skills in interfacing with all levels of management and general public.
Results-oriented with the ability to change priorities as needed.
Able to effectively and appropriately handle confidential information.
Strong proficiency with computer applications particularly MS Outlook, Word, Excel, and PowerPoint.
Able to establish and maintain effective working relationship with executives and co-workers in other departments.

Education, Work Experience, and Professional Certifications:

High school diploma required.
7+ years of experience in executive level administrative support, or equivalent combination of education, training and experience.
Must have direct administrative support work experience at the Vice President level.

Work Environment / Physical Requirements:

In office full-time hours
Normal office conditions -
Ability to work extended hours as necessary

TaylorMade is a performance driven organization and our total rewards approach to compensation is designed to support this. We consider many factors in determining base compensation, including position scope, job related knowledge, education, skills, experience, and work location. The expected base pay range for this position is $35-40 per hour.

TaylorMade Golf Company is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, pregnancy, gender, gender identity, gender expression, age, sexual orientation, military and veteran status or any other basis protected by federal, state or local law, ordinance, or regulation.