Position Title: Staff Accountant
Position Reports to: Controller
Employee Categories: Full Time Year-Round; Benefit Eligible
FLSA Category: Non-Exempt; Hourly Position
The Staff Accountant is responsible for a variety of accounting functions. Responsibilities may include but are not limited to: accounts payable, event billing, member billing, payroll, cash receipts and general ledger maintenance.
Primary Responsibilities (may include but not limited to):
Accounts Payable
- Responsible for all invoice vouching, general ledger coding of invoices and vendor discounts
- Responsible for all vendor statement reconciliations
- Processing the account payable checks
- Coordinating with different departments on invoice questions, and issues
Payroll
- Process weekly payroll for all employees, ensuring accuracy and timeliness of each cycle.
- Collaborate with Human Resources to ensure the pay data batch and pay register reflect all weekly changes such as new hires, rate increases, terminations, benefit changes, etc.
- Generate weekly payroll reports for the Director of HR, CFO, and Controller.
- Ensure confidentiality of payroll information and employee pay records.
Member & Event Billing
- Responsible for all usage related billing. Work closely with other departments to coordinate billing and resolve discrepancies.
- Serve as the main point of contact for billing related inquiries. Research and communicate all resolutions directly with members, process any necessary adjustments or credits.
- Participate in the month-end GL closing process. Prepare and send detailed member billing statements monthly.
- Maintain a system of UBI reporting for private functions.
Required Skills:
- Proficient in Microsoft Word, Excel, and Outlook.
- Excellent verbal and written communication skills.
- Ideal candidate should be a self-starter, willing to take the initiative on tasks or issues.
- Ability to handle sensitive information with discretion and confidentiality.
Specialized Knowledge & Education:
- Knowledge and experience using Jonas Encore software a plus.
- Accounting or payroll experience a plus.
- Knowledge and experience using ADP Workforce Now system a plus.
- Bachelor’s degree in accounting or related field a plus.
Uniform Requirements:
Physical Requirements:
- Lift up to 30 pounds. Could be asked to lift boxes of paper or IT equipment.
- Stand, walk, bend and lift for up to 12 hours a day.
- Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
- The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
