EXECUTIVE ASSISTANT TO CEO (TRAVEL)
Location: New York, USA
ReportingTo:Chief of Staff
ContractTerm: Full-time,permanent
ABOUT LIV GOLF
The LIV Golf League is the world’s only global golf league, featuring 13 teams, a 14-tournament schedule, and many of the world’s best golfers. Launched in 2022, the League was designed to expand the sport on a global level and create new value within the golfing ecosystem while enhancing the game’s societal impact. A landmark investment by LIV Golf also launched The International Series, a set of 10 enhanced events sanctioned by the Asian Tour, with elevated prize funds in world-class destinations, offering a pathway for leading professional and amateur golfers from around the world into the LIV Golf League. Only four years into operations and with tournaments across North and Latin America, Asia, Australia, the Middle East, and Europe, LIV Golf remains committed to developing the sport at every level and exposing more people to the positive virtues of the game through its unique blend of intense competition and entertainment.
LIV Golf is owned and operated by LIV Golf Investments, whose vision and mission are centered around making holistic and sustainable investments to enhance the global golf ecosystem and unlock the sport’s untapped worldwide potential.
HISTORY
LIV Golf launched in 2022 as an eight-event Invitational Series with tournaments across the U.S., Europe and Asia. 2023 saw the first official season of the LIV Golf League, establishing the sport’s first professional golf teams captained by many of the game’s most decorated superstars competing in 14 events around the world.
The format respects golf’s history and traditions with updates for modern-day sports fans; three days, 54 holes, no cut, shotgun start, and simultaneous team and individual competitions, offering a faster tournament that drives engaging storylines and offers an immersive fan experience. The League’s award-winning events, each wholly owned and operated by LIV Golf and broadcast to over 500 million homes worldwide, showcase world-class competition within a family-friendly environment. Music entertainment, live concerts and a festival-style atmosphere play a signature role with LIV Golf, a two-time winner of the World’s Best Golf Event from the World Golf Awards and a Sports Business Awards Finalist for Sports Event of the Year.
LIV Golf continues to expand its reach by bringing the League to new and returning markets featuring some of the most iconic venues in the world. It has also introduced free agency to professional golf, integrating end-of-season player promotion and relegation, team trades and offseason roster movement that drive year-round fan engagement embraced by many of the world’s most popular sports.
Away from the entertainment on the course, LIV Golf is dedicated to enhancing the well-being of the communities it visits through its ground-breaking social impact and sustainability strategy, ‘Potential, Unleashed.’ Named a 2024 Most Impactful award winner by Front Office Sports for utilizing its platform to make a positive impact off the course, the League is committed to giving back and improving the world through golf.
ROLE OBJECTIVES
LIV Golf is seeking a highly skilled Executive Assistant to provide top-tier administrative support to the CEO, ensuring smooth operations and logistics throughout the tour season and beyond. This dynamic role demands exceptional organizational skills, adaptability, and the ability to manage complex travel and scheduling in a fast-paced environment. The position requires extensive travel and will focus on supporting the CEO while on the road, working in close collaboration with another Executive Assistant based in our New York office.
RESPONSIBILITIES
During Tour Season:
· Coordinate and manage all aspects of the CEO’s travel, including booking flights, hotels, and ground transportation, in collaboration with New York based EA.
· Oversee and adjust the CEO’s event schedule in real-time, ensuring he is at the right place at the right time.
· Provide on-the-ground support to the CEO, anticipating needs and making proactive adjustments as required.
· Work closely with the Chief of Staff to determine meeting priorities and structure daily/weekly schedules accordingly.
· Populate the schedule section of the CEO’s Strategic Daily Brief (SDB) for the Chief of Staff.
· Organize and oversee logistics for golf carts and drivers at event sites, ensuring smooth transport for the CEO and his team.
· Ensure the CEO has access to meals and necessary refreshments ahead of time.
· Manage guest tickets, ensuring all last-minute requests are accommodated efficiently.
· Compile and maintain an updated list of the CEO’s guests, collaborating with the Green Room, partnerships, sponsorship, and other relevant teams.
· Secure necessary security passes, IDs, and lanyards for key guests.
· Coordinate and manage guest logistics for key event moments, including the 1st tee, Pro-Am, Green Room, and LIV Lounge, while keeping the Chief of Staff informed via SDB updates.
· Handle follow-up logistics and communication post-meetings at events to ensure continuity in operations.
RESPONSIBILITIES
Outside Tour Season:
· Develop and enhance processes for interdepartmental communication to streamline information flow.
· Foster strong relationships with various departments and stakeholders to ensure seamless collaboration.
· Improve coordination and communication between the CEO, Chief of Staff, and Executive Assistant team.
· Assist in preparing and planning event agendas.
· Proactively book travel arrangements well ahead of time to optimize scheduling.
· Support New York-based EA in scheduling key meetings for the year, including executive meetings and board sessions.
· Continue to manage and facilitate the CEO’s follow-up communications post-event season, ensuring alignment and execution of strategic initiatives.
REQUIRED SKILLS & EXPERIENCE
· Proven extensive experience as an Executive Assistant, preferably in a high-paced environment with C-suite executives.
· Strong experience in travel coordination and event logistics.
· Exceptional organizational skills and ability to multitask in high-pressure environments.
· Excellent interpersonal and communication skills, with the ability to liaise effectively with internal and external stakeholders.
· Ability to think proactively and adjust schedules dynamically in real-time.
· Detail-oriented with a strong sense of discretion and confidentiality.
· Proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools.
· Willingness and ability to travel extensively and adapt to changing time zones and environments.
LIV Golf Investments is an equal opportunity employer that is committed to diversity and inclusion in the workplace and the equal treatment of all current and prospective employees. We prohibit discrimination and harassment of any kind based on age, gender, disability, religion or belief, sexual orientation, marital status, pregnancy, race, ethnicity, or any other status protected by the laws or regulations where we operate. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, leave of absence, compensation, benefits, training, and apprenticeships. LIV Golf Investments makes hiring decisions based solely on qualifications, merit, and business needs at the time.
