Assistant Private Events in Washington at City Club of Washington DC

The Private Events Assistant provides assistance to the Private Event Directors in order to achieve annual plan for private events through organized sales, prospecting, networking and marketing programs. They assist in achieving the prepared sales plan which has significant impact on the overall financial well-being of the club.

• Become proficient in the use of the Cater Pro catering program (training will be provided)
• Work closely with accounting department to ensure all accounting procedures are followed and completed
• Distribute Daily and Weekly Reports, ensuring accuracy of all information
• Generate contracts, letters, and informational packets as needed by Private Event Directors
• Develop and maintain multiple databases with client information
• Manage marketing plan and materials for private events
• Manage private event social media posts
• Assist in greeting members and clients the day of their events
• Ensure all payments and contracts have been received
• Assists in sales process as requested by the Private Event Director which can include upselling, tastings, day of coordination

• Must be comfortable answering phone calls, speaking with clients and club members face-to-face
• Outstanding customer service skills
• Able to independently resolve event questions which arise on a daily basis
• Must be proficient in Microsoft Office Suite
• Prefer a minimum of two (2) years experience with a proven track record
• Sales experience preferably in catering and private event functions.
• Must have practical knowledge of food preparation and social customs of etiquette, especially in regards to private events
• Knowledgeable of all proper methods of food and beverage service, systems, controls and costs